Privacy statement Westport Notarissen N.V.
This statement provides information on how our office handles personal data processed in the context of its activities and services.
Our services
Our office only requests your personal data for the following purposes:
Your data will not be processed for other purposes without your consent.
Rules on personal data in notarial instruments
If our office draws up a notarial instrument containing your personal data, the notary must comply with the statutory rules. These have an impact on the processing of personal data:
Consultancy and other services
As regards other processing of personal data by our office, the following applies:
Source of processed personal data
If our office processes personal data about you that we have not obtained from you, this will always be done in the context of the assignment given to us. The source of that data will then be one of the following:
Transmission of your personal data
Our office will only transmit your personal data to others (third parties) in case of a statutory obligation or if such is imperative for performance of the assigned work.
Our office provides personal data to the following recipients:
In order to provide our services, it may be necessary for us to transfer your personal data to a recipient in a country outside the EU. In that case, Westport Notarissen N.V. will ensure that such transfer of data is in accordance with applicable laws and regulations.
Retention of your personal data
Your personal data will not be retained by our office longer than necessary for the purpose for which they were collected, for the performance of statutory duties and the fulfilment of statutory obligations or the performance of agreements (e.g., to comply with limitation periods). Statutory retention periods such as those prescribed by the Notarial Office Act and the Public Records Act are applicable. Notarial instruments are retained indefinitely.
Your rights with regard to personal data processed by us
If your personal data are processed by our office, you may exercise the rights set out below on the grounds of the General Data Protection Regulation.
You can do this by submitting a (preferably written) request via the contact details in this privacy statement. Before we grant your request, we will first verify your identity by means of a valid identity document.
Right of access of the data subject
You can always enquire which personal data our office processes, for what purpose and for how it is retained. There may be a legal ground that prevents us from responding to your request; we will review your request and inform you accordingly.
Right of rectification
If you believe that certain data has not been processed correctly, you have the right to request rectification thereof. If this concerns information contained in a notarial instrument, rectification is not possible and a new instrument will have to be drawn up as an addendum to the incorrect document.
Right to erasure (right to be forgotten)
If you wish your personal data to be deleted, you may submit a request to this effect. The notary may not remove any data contained in a notarial instrument.
Right to restriction of processing
If you wish to restrict the processing of personal data by our office (in anticipation of your request for rectification of your personal data, an objection to processing or because you do not want data to be deleted despite the fact that processing is unlawful), you may submit a request to this effect.
Right to data portability
If your personal data are not processed for a notarial instrument and you want to transfer the personal details to another service provider, you can submit a request to this effect. Such a transfer is not always possible, however, as statutory obligations incumbent on notaries may preclude it.
Right of objection
If we use your data for direct marketing purposes, you can object to this processing.
Possible restrictions on the exercise of your rights under the General Data Protection Regulation
Our office makes every effort to comply with your rights under the General Data Protection Regulation. However, these rights may conflict with other legal provisions, such as the Civil-Law Notaries Act. If the notary is unable to comply with one of the aforementioned requests for this reason, you will be informed of this in writing.
Google Analytics and cookies
Our website may use Google Analytics and cookies. Cookies are text files that a website places on your device (for example: PC, tablet or smartphone). It ensures that you remain logged in while visiting the website. Google Analytics is a web analysis service that keeps statistics about website visits. Through cookies, Westport Notarissen gets insight into its website visits (for example: visitor numbers, popular pages and topics). In this way Westport Notarissen can better tailor the offer to the needs of the website visitors. You can delete cookies yourself, you can also disable cookies via your browser.
Complaints about the processing of your personal data by our office
If you have any complaints about the processing of personal data by our office, please contact info@westportnotarissen.nl. You also have the right to submit a complaint to the Dutch Data Protection Authority. For this, visit the website www.autoriteitpersoonsgegevens.nl